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Indianapolis is an ever-growing city with endless options for your office holiday party, but planning this annual event comes with its own set of challenges. At INDUSTRY, we want to make sure your holiday celebration is a hit. Here are some key details to keep in mind to ensure your party goes off without a hitch.
Guest Count Accuracy
Getting an accurate headcount is essential to avoid a seating crisis or running out of food. Send out RSVPs early and follow up with reminders. With INDUSTRY’s flexible space, we can accommodate any size group, but knowing your numbers helps us make sure everyone’s got a seat — and a drink.
Dietary Restrictions
Indianapolis has a diverse food scene, and your guests might have a variety of dietary needs. Make sure to ask about dietary restrictions and preferences when you send out invitations. Work with local caterers who can whip up delicious options for vegetarians, vegans, gluten-free folks, and anyone else.
Embrace Local Flavor
On that note – it’s always a good idea to incorporate dishes and drinks that celebrate Indianapolis. Serve local craft beers, ask your caterer to feature a spread of famous Hoosier treats (pork tenderloin sliders, anyone?), or book live entertainment from local artists. These touches make your party feel personal and unforgettable.
AV Equipment
From speeches to music, having the right audio-visual setup is crucial. Double-check that all necessary equipment is available and tested before the event. INDUSTRY offers a podium, and AV equipment can be sourced through our vendor partners.
Event Flow and Timing
Think of your party as a finely tuned machine. Plan out when speeches, meals, and entertainment will happen, but leave room for those unexpected, magical moments. The in-house planning team at INDUSTRY is here to help you craft a timeline that keeps the party lively and on track.
Transportation and Parking
Downtown Indianapolis can get busy, especially during the holidays. Help your guests by providing clear directions and parking options. Consider arranging carpools or shuttle services to ease the stress of finding a spot. INDUSTRY has complimentary onsite parking, so you don’t have to worry about finding a spot here!
Photography and Memories
Capture the magic of your holiday party with professional photography. Not only will this give you great keepsakes, but it also helps promote future events. INDUSTRY offers an in-house photo booth for rent, which is always a great source of entertainment for with guests!
Overlooking Comfort and Accessibility
Ensuring that the venue is accessible for all of your guests is extremely important. Consider the needs of those with disabilities and confirm that the venue is easily navigable. INDUSTRY is ADA accessible, and glad to provide suggestions on seating arrangements to ensure your guests are all comfortable.
Gift Bags
Show your appreciation with thoughtful gift bags. Include local Indianapolis treats or company-branded items to leave a lasting impression. Working with local businesses can add a unique touch to these party favors.
Plan Your Perfect Office Holiday Party at INDUSTRY
Now that you’ve made it through our checklist, you’re ready to throw the ultimate Indianapolis holiday party! INDUSTRY offers the ideal venue with all the amenities you need. Contact us today to start planning and make this year’s celebration one to remember!
